Monday, January 11, 2021

Advantages of MS Access

Advantages of MS Access
Now in this MS Access Tutorial, we will learn the pros/benefits for using MS Access application:




  1. Access offers a fully functional, relational database management system in minutes.
  2. Easy to import data from multiple sources into Access
  3. You can easily customize Access according to personal and company needs
  4. Microsoft Access online works well with many of the development languages that work on Windows OS
  5. It is robust and flexible, and it can perform any challenging office or industrial database tasks.
  6. MS-Access allows you to link to data in its existing location and use it for viewing, updating, querying, and reporting.
  7. Allows you to create tables, queries, forms, and reports, and connect with the help of Macros
  8. Macros in Access is a simple programming construct with which you can use to add functionality to your database.
  9. Microsoft Access online can perform heterogeneous joins between various data sets stored across different platforms

Microsoft Access is an information management tool, or relational database, that helps you store information for reference, reporting and analysis. Access can also overcome the limitations found when trying to manage large amounts of information in Excel or other spreadsheet applications.

What are the advantages of access over Excel?
In general, Access is better for managing data: helping you keep it organized, easy to search, and available to multiple simultaneous users. Excel is generally better for analyzing data: performing complex calculations, exploring possible outcomes, and producing high quality charts.

The reason for using Access is that it quickly fulfills business needs for many types of small-scale database solutions. It is a highly productive tool; therefore useful results can quickly be produced that help your business. Many of our clients like using Access

Create User Interfaces
The "user interface" is the screen your employees will see when they enter or edit data. In Access, you're able to create forms that only show the fields necessary for employees to do their jobs. This also gives your company better information security. That way, your employees don't have full access to your company records.

Share Your Findings
Certain types of data can inform your business decisions moving forward. For example, you may want to see how many new leads you've gotten after a marketing campaign. One of the major benefits of Microsoft Access is that it's simple to share your findings with others. When you make a report in Microsoft Access, you can print, export, or email it to other members of your team. That way, you'll be able to share your findings and collaborate with ease.

Create Permissions for Users
Your employees should only be able to access the information they need for their job. There's no reason why they should have total access to all your company's data. This is where we come in. Our Microsoft Access consultants will be able to create permissions for different users. That way, you're able to beef up your information security. We're also able to password-protect and encrypt files for your peace of mind.

MS Access Tables

Tables
Tables are basic items in a data set since they hold all the data or information. For instance, an information base for a business can have a Contacts table that stores the names of their providers, email locations, and phone numbers. Since other information base articles depend so intensely on tables, you ought to consistently begin your plan of an information base by making the entirety of its tables and afterward making some other items. Before you make tables, think about your necessities and decide all the tables that you may require. For a prologue to arranging and planning an information base, see Database plan rudiments.

A social information base like Access normally has a few related tables. In a very much planned information base, each table stores information about a specific subject, for example, representatives or items. A table has records (lines) and fields (sections). Fields have various kinds of information, for example, text, numbers, dates, and hyperlinks.



A record: Contains specific data, like information about a particular employee or a product.

A field: Contains data about one aspect of the table subject, such as first name or e-mail address.

A field value: Each record has a field value. For example, Controls, Ltd. or someone@example.com.

Table and field properties
Tables and fields also have properties that you can set to control their characteristics or behavior.

Table and field property sheets
1. Table properties

2. Field properties

In an Access database, table properties are attributes of a table that affect the appearance or behavior of the table as a whole. Table properties are set in the table's property sheet, in Design view. For example, you can set a table's Default View property to specify how the table is displayed by default.

A field property applies to a particular field in a table and defines one of the field's characteristics or an aspect of the field's behavior. You can set some field properties in Datasheet view. You can also set any field property in Design view by using the Field Properties pane.

Data types
Every field has a data type. A field's data type indicates the kind of data that the field stores, such as large amounts of text or attached files.

Data type setting

A data type is a field property, but it differs from other field properties as follows:

You set a field's data type in the table design grid, not in the Field Properties pane.

A field's data type determines what other properties the field has.

You must set a field's data type when you create the field.

You can create a new field in Access by entering data in a new column in Datasheet view. When you create a field by entering data in Datasheet view, Access automatically assigns a data type for the field, based on the value that you enter. If no other data type is implied by your input, Access sets the data type to Text. If needed, you can change the data type by using the Ribbon.